Frequently Asked Questions

General Questions

• How many weddings do you host per day/weekend? We host only one wedding per day. We never double book!

• What is the maximum capacity of the venue? The Chapel can hold up to 400, the Gymnasium can hold up to 300 seated banquet style and 500 concert style.

• Is there a minimum or maximum rental time? You are allowed access to venue from 8 am until Midnight. The bar last call is 10:30 pm and music must stop at 11 pm.

• Is the venue handicap accessible? The chapel and gymnasium are handicap accessible. The theater is not.

• Do you allow Micro-Weddings? Yes! We host Micro-Weddings Sunday through Thursday only with the reception held in the historic Laundry House event space. Please contact us directly for pricing and information.

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Ceremony and Reception:

• Can we hold both the ceremony and reception here? Yes! We have multiple locations for both.

• Is there a contingency plan for bad weather if we have an outdoor event? Yes! We have the gorgeous Chapel or Gymnasium.

• What time can we start setting up on the wedding day? You are allowed access starting at 8 am.

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Vendors and Coordination:

• Do you have an in-house coordinator or preferred vendors list? We have a venue coordinator that will be with you every step of the way. We have preferred vendors that we have worked with before but they are not mandatory. 

• Are we allowed to bring in our own vendors (caterer, florist, DJ, etc.)? Our catering and bar services are required, all other vendors are welcome.

• Do you provide tables, chairs, linens, etc., or do we need to rent them? Yes! We provide all of that! We include set up, floorplan assistance, linens, dinnerware, and clean up!

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Services and Amenities:

• Do you offer catering and bar services? Our five-star rated catering and bar is the best in the region, we think!

• Are there menu options and can we do a tasting? If you book with us, we offer a complimentary tasting for two. You get to pick two entrees, a starch and a vegetable to try.

• Is there parking available for guests? We have over 20 acres and plenty of space for parking. Need a parking attendant? We can provide one for $100 flat fee and they will guide guests on where to park.

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Logistics and Restrictions:

• Are there any restrictions on decorations? We do not allow confetti or open flames. Flames must be contained in a cylinder vase. Moving our furniture is prohibited. We are happy to help move anything you'd want moved.

• Do you allow fireworks, sparklers, or other special effects? Yes, we are actually quite the pyros ourselves.

• Is the venue accessible for guests with disabilities? With the exception of the theater, the spaces are all accessible.

• Does the venue have transportation available to get from the ceremony to the reception? Arcadia Academy is situated on 20 acres. The Lodging, the Gymnasium, the Chapel, and the theater are all within walking distance and on the same property. We do have golf carts available for grandma to get around (MUST be driven by an Arcadia Academy employee)

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Payment and Cancellation:

• What is the payment schedule? We require a 25% non-refundable deposit to secure the date. The venue rental fee schedule is: 25% due 6 months before event date, 25% due 90 days before event date and the final 25% due 45 days before the event date. We know that headcount can change so catering and bar payments are due 14 days before. All payments made are non-refundable. There are payment plans available.

• What is your cancellation policy? You can cancel anytime, however the deposit and any payments made towards the event are non-refundable.

• Are there any additional fees (service charges, gratuity, etc.)? The catering and bar requires an 18% service charge for labor.

• Do you require event insurance? We do not require it however it is HIGHLY recommended.

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Miscellaneous:

• Do you have a bridal suite and groom’s room? Yes, newly renovated and large. We will provide complimentary refreshments and a light lunch.

• Are pets allowed on the premises? Yes! We love our pets too. We do ask that there is a pet sitter on site. The pets are not allowed inside the venues longer than needed for ceremony/pictures.

• Can we schedule a visit or tour of the venue? Absolutely! All eight owners live on site and are available most days. We recommend touring during the daylight to see the beautiful stained glass.

• What is the clean-up process and are there additional charges for it? After the festivities, our staff will clean trash and food. We ask that you leave no food or cardboard in the event spaces to prevent pests. There is no extra-charge for cleaning.